Event Assistant - part-time contract position

Do you love planning a good party?  Do you want a part-time job that doesn't require set hours or set days?  Main Street Ames needs an event assistant on a part-time, contract basis.  The person in this role will work as needed, for individual events.  See event list below and the estimated hours associated with each event.  The right candidate needs to be organized, professional, friendly, and computer savvy. Event planning experience is preferred, but not a deal-breaker.  A passion and love for the community and making it a better place is a must!  Since set-up and tear-down of events is required, a candidate must be able to perform light physical labor.  Delivery of promotional materials to local businesses is part of this role and will require walking around the downtown area and driving to other areas (must have a car).  Please email your resume to director@amesdowntown.org. 

Duties:

·        Work with the Executive Director, Promotions Committee Chair, and Events Committees to plan and execute events.

·         Maintain current action plan for event(s)

·         Be present at event and take a leadership role in direction and execution of activities and duties

·         Work with Executive Director and Promotions Committee Chair to:

o   Distribute promotional materials prior to event

o   Determine and execute timeline for day-of event details

o   Recruit and coordinate vendors for events

o   Lead set-up and teardown for events

·         Work with Promotions Committee Chair and Volunteer Chair to recruit event volunteers

·         Maintain a professional manner and promote Ames Main Street Cultural District outside of organization

Additional roles based on skill-set/interest:

·         Update website content as needed

·         Update social media accounts as needed in relationship to events

·         Coordinate with Executive Director and Promotions Committee Chair to arrange marketing of events

·         Create promotional materials for event

o   Posters/Flyers/Handouts/Save the Date Cards/Sandwich Board Signage, Yard Signage

o   Promotional Videos

o   Promotional articles/publications

·         Create event materials

o   Banners

o   Directional Signage

Event Estimated Time needed:

·         ArtWalk: 15 hours + day-of event participation

·         4th of July Parade: 25-35 hours + day-of event participation

·         Oktoberfest: 15 hours + day-of event participation

·         Restaurant Week: 10 hours + day-of event participation

·         Trick-or-Treat: 5 Hours

·         Snow Magic Kick-Off: 20 hours + day-of event participation

·         Small Business Saturday: 15 hours + days-of events participation

·         January Dollar Days: 10 hours + day-of event participation

·         DIY Event: 10 hours + day-of event participation

·         MusicWalk: 15 hours + day-of event participation

·         Foodies & Brew: 25 hours + day-of event participation